6.0 Fingerprint Submissions
Fingerprint submissions are required for specific investigation types sent to NBIB. Fingerprint submission requirements are outlined in section 5.2 of this document. Always remember to select the applicable fingerprint submission type and method within the investigation request in e-QIP. This will ensure proper handling of the investigation request and fingerprints once they arrive electronically or hardcopy at NBIB.
The FBI retains all the fingerprint images sent by NBIB, which currently supports the Federal civilian and military post-appointment arrest information process. This process enables subsequent FBI criminal arrest information to be forwarded through NBIB to the employing agency of a Federal employee or military personnel. In such instances, NBIB furnishes the agency contact with a copy of the FBI record and a FIPC 402, Agency Adjudication on FBI Post Appointment Arrest Form, characterizing the issue(s). The information is recorded in the SII.
Fingerprint requests are sent separately to NBIB. Agencies are strongly encouraged to submit fingerprints electronically instead of mailing hard card charts. Fingerprint documents must be received before NBIB will process the e-QIP request. If an e-QIP request is received and the investigation type requires submission of fingerprints, and there is no evidence of a fingerprint result (result can be no more than 120 days old) on file with NBIB, the investigation request may be held for up to 14 days awaiting fingerprint documentation. If after 14 days the required documentation is not received, the e-QIP investigation request is flagged as unacceptable and returned to the submitting office. Automated daily notification reports are available to assist agencies with identifying e-QIP investigations in danger of being made unacceptable. Please see FIN 13-03 or contact NBIB’s System Liaison at (724) 794-5612, extension 4600, to receive daily notification reports.
It is imperative that identification of the person being fingerprinted is checked and that the identifiers entered electronically or written on the SF 87 or FD-258 are confirmed with the individual being fingerprinted before the fingerprints are electronically transmitted or mailed. The correction of erroneously submitted information delays timely completion of the investigation.
NBIB recommends submission of electronic fingerprints through the Fingerprint Transaction System (FTS). Submission of electronic fingerprints through FTS improves efficiency, timeliness of results, and quality of the print. Electronic fingerprint submissions will be scheduled to the FBI as a Special Agreement Check (SAC), Case Type 92. The SAC results will be furnished to the designated SOI as soon as the SAC is completed. These SAC results can be used to satisfy fingerprint requirements of a higher level investigation request for 120 days. Always use FIPC Code “I” in the Agency Use Block (AUB) of the e-QIP request if your agency is using an electronic fingerprint submission to satisfy a fingerprint requirement for that investigation request. The “I” code ensures the SAC results are linked to the higher level investigation and that billing adjustments occur correctly.
Electronic fingerprints are submitted to the FTS electronically via an FBI approved live scan system or fingerprint card scan system that utilizes FBI and NBIB-approved software. Currently, NBIB only accepts Type-4 fingerprint images for electronic submission. Visit the CJIS/FBI website to select from a complete listing of FBI-approved vendors.
Type-4 fingerprint images consist of the following:
- 10 Rolled Impressions
- 1 Plain Left and Right Simultaneous Four Finger Impressions
- 1 Plain Left and Right Thumb Impression
To obtain additional information regarding NBIB requirements and submitting electronic fingerprints to NBIB, please email the following address: firstname.lastname@example.org.
For additional information regarding FBI system requirements, please visit the FBI's Certified Products List website.
Your agency is responsible for contacting your vendor for questions on configuring, installing, or testing your electronic fingerprint machines. Refer to FIN 00-04 for information on machine configurations.
Hardcopy Submissions – SF 87 and FD-258
NBIB recommends submission of electronic fingerprints through FTS as it improves efficiency, timeliness of results, and quality of prints. When electronic submissions are not feasible, NBIB will accept a hard card submission using the March 2013 Standard Form 87 (SF87) for Federal employee/applicant, military, volunteers as well as contractors. Until further notice, NBIB will continue to accept the FD-258; however, the March 2013 SF 87 may now be used for contractors since the FBI is retaining all prints submitted by OPM.
SF 87’s will automatically schedule as a SAC, case type 92 because the SOI, SON and IPAC fields are required. FD-258’s will schedule as a SAC, case type 92 when the SOI, SON and IPAC are provided in the “Reason Fingerprinted” field. If the SOI, SON and IPAC are not provided on the FD-258 and there is no previously received investigation request at NBIB to which a fingerprint chart can be matched, the fingerprint chart will be held for 30 days until it gets mailed back to the return address on the original mailing envelope.
When submitting hard card fingerprints to satisfy fingerprint requirements of a higher level investigation, the hard card fingerprints must be received by NBIB within 14 days from when the e-QIP investigation request was released to NBIB. If the hard card fingerprints are not received, the e-QIP request will be returned to the agency as “Unacceptable”. When sending hard card fingerprints, it is recommended that a coversheet be included with the name and contact information of the agency official sending the fingerprint, subject identifiers and, if applicable, the e-QIP request ID. A coversheet with an FD-258 should also include the SON/SOI/IPAC of the submitting agency.
Hard card fingerprints must be sent to:
Attn: e-QIP Rapid Response Team
PO Box 618 (for delivery’s requiring a street address use: 1137 Branchton Road)
Boyers, PA 16020-0618
DO NOT attach a copy of a fingerprint card to an e-QIP request as NBIB is unable to process this type of submission. The fingerprint card must be mailed to NBIB.
Ordering Fingerprint Cards: As of October 1, 2014, OPM no longer stocks the SF 87 cards. Agencies can purchase SF 87 (stock #7540-00-634-4037) from the General Services Administration (GSA) using their own GSA account. The FD-258 is owned by the FBI. To order more FD 258s, please visit the FBI’s website.
Agencies should fill out the top portion of the SF 87 and FD-258 as indicated below:
*NOTE: If an agency wants fingerprints on an FD-258 to schedule as a SAC, case type 92 when NBIB receives the hard card, the SOI, SON and IPAC should be written in the “Reason Fingerprinted Field”.
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6.1 FIPC Codes Regarding Fingerprint Submissions
FIPC Codes go in the FIPC Code field in the Agency Use Block on the Standard Form within e-QIP. They do not go on the fingerprint charts.
||Fingerprint results on file with NBIB as a SAC, case type 92 completed within 120 days prior to the submission of the e-QIP request
||Advance Fingerprint results report is required by agency. (See FIN 06-04) This code will trigger an Advanced Fingerprint Report to be generated the day after completion of the criminal history check. That report is then immediately sent to the SOI in whatever method your agency currently receives investigative results. NOTE: If you use FIPC Code R and your fingerprints were scheduled as a SAC (case type 92 for the same SOI), the same fingerprint results will be sent to the SOI multiple times.
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6.2 Requirements for Submitting Reprints when Prints are Unclassifiable
When the FBI is unable to make a classifiable determination because a search of the FBI criminal history records cannot be completed due to illegible fingerprints, the FBI deems the submissions as “Unclassifiable”. A reprint may be submitted within one year of the case closing date in an effort to obtain a classifiable determination without incurring additional cost. If it is required that the reprint be included in the prior closed investigation, the reopen request must be submitted within one year of the case closing date and within 120 days of the reprint results.
A second submission may be sent electronically or via hard card regardless of how the first print was submitted. The original case number of the unclassifiable fingerprint must be provided with the reprint submission to avoid the discontinuance of the reprint or an additional fingerprint processing charge. This case number can be found on the Case Closing Transmittal (CCT). The original case number must be provided in the OCA block on the SF87 or FD-258 hard card or in the tagged field 2.009 of the electronic transmission. When submitting a hard card, please note “Reprint” in the top left-hand corner and attach the Notice of Unclassifiable Fingerprints. All reprint results will be updated in PIPS and a new CCT will be provided to the agency identifying the results of the fingerprint submission as a “Reprint”.
For electronic submission, enter original case number in tagged field 2.009. The field name will vary based on vendor.
For hardcopy submissions, enter the original case number in the Originating Case Agency (OCA) number field on the SF 87 or FD-258. Submit the hardcopy card with "Reprint" written in the top left hand corner, and provide the Unclassifiable Notice indicating the original fingerprint was unclassifiable.
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6.3 Fingerprint Special Agreement Check (SAC)
A fingerprint only Special Agreement Check (SAC) may be conducted prior to submission of any investigative request and may be captured either electronically, using a Live-Scan System or Fingerprint Card Scan System (and then transmitted to OPM's Fingerprinting Transaction System (FTS)) or captured hardcopy (and then mailed to OPM). The fingerprint request is processed as a SAC case type 92 for both submission types. For a hardcopy case type 92, clearly identify the SON/SOI/IPAC codes. For SF 87, the SON/SOI/IPAC information should be listed in the Department, Bureau, and Duty Station block. For FD-258, it should be listed in the Reason Fingerprinted block. Either method provides the customer agency with timely results to fingerprint searches.
If the request for a higher level investigation is received within 120 days of the fingerprint result, OPM will merge the results from the Fingerprint SAC into the new investigation and issue an adjustment for the Fingerprint SAC. An adjustment will only be issued when using results from a fingerprint SAC for a higher level investigation, if the letter "I" is placed in the FIPC Code block of the Agency Use Block of SF 85, SF 85P, SF 85P-S, or SF 86.
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