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Detailed. Perceptive. Always Vigilant.

Agency Use Block

7.0 Instructions for Completing the Agency Use Block (AUB)

FIPC Codes (Optional field)

Standard Form 85, 85P and 86
Enter up to five Federal Investigations Processing Center (FIPC) codes. See a complete list of FIPC codes in table 9. Codes specific to fingerprinting are also listed in table 5.

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Type of Investigation (Required field)

Standard Form 85, 85P and 86
Enter the type of investigation and service code. The type of investigation is determined by properly designating the position. See section 4.1 “Position Designation” for more information about designating a position. Service codes are related to the urgency of the investigation request or the type of work done on a specific investigation. See table 6 below for the available service codes, but use the latest billing FIN to determine what service code is appropriate for the investigation request if more than one service codes is available for use on a specific investigation type. The latest Billing Rates and FIN can be found by navigating to the Investigations Billing Rates & Resources page.

Table 6
Type of InvestigationStandard Form TypeCase Service Code
X=Available                         N/A=Not Available
8585P86ABC
NAC National Agency Check 06 X X X X N/A N/A
T1 Tier 1 63 X N/A N/A N/A X N/A
T2S Tier 2 with Subject Interview 57 N/A X N/A X N/A X
T2RS Tier 2 Reinvestigation with Subject Interview 58 N/A X N/A X N/A X
T4 Tier 4 66 N/A X N/A X N/A X
T4R Tier 4 Reinvestigation 67 N/A X N/A X N/A X
T3 Tier 3 64 N/A N/A X N/A X N/A
T3R Tier 3 Reinvestigation 65 N/A N/A X N/A X N/A
T5 Tier 5 70 N/A N/A X X N/A X
T5R Tier 5 Reinvestigation 71 N/A N/A X X N/A X

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Extra Coverage Codes (Optional field)

Standard Form 85, 85P and 86
Extra coverage codes are used to request information or processing beyond the normal scope of the investigation. Agencies must request extra coverage when additional information is needed to help determine a person’s qualifications, suitability, or security for a particular position. Certain codes require an agreement with NBIB, and some incur additional fees, as explained in the Extra Coverage Code Tables (table 7 and table 8).

Enter up to eight codes in no specific order to obtain required extra coverage as described in table 7.

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Sensitivity/Risk Level (Required field)

Standard Form 85P
Information regarding designation of the risk level of a position is found in 5 CFR 731, Suitability, and in 5 CFR 1400, National Security. Refer to the Position Designation Tool, available on the OPM website to determine the proper risk and sensitivity level for a specific position. The SF 85P is the appropriate questionnaire for Moderate Risk Public Trust and High Risk Public Trust positions when there is no national security sensitivity. The SF 85P is not appropriate for any position designated as national security sensitive (Non-Critical Sensitive, Critical Sensitive, or Special Sensitive).

CODE LEVEL:
5 Moderate Risk
6 High Risk

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Compu / ADP (Optional check box)

Standard Form 85P and 86
This block is no longer required. Positions that include computer/ADP duties and responsibilities are designated using the Position Designation System and investigated according to the risk/sensitivity level of the position.

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Sensitivity Level (Required field)

Standard Form 86
Investigations submitted on an SF 86 are for National Security positions. Refer to table 2 for the appropriate investigation for the Sensitivity and Risk level of a position. Information regarding designation of the risk and sensitivity level of a position is found in 5 CFR 731, Suitability, and in 5 CFR 1400, National Security. Refer to the Position Designation Tool, available on the OPM website to determine the proper sensitivity and risk level for a specific position. The SF 86 is the appropriate questionnaire for Sensitive Positions.

CODE LEVEL:
2 Noncritical-Sensitive
3 Critical-Sensitive
4 Special-Sensitive

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Access/Eligibility (Required field)

Standard Form 86
Enter the code representing the security clearance eligibility/access that the position requires (or will require).

CODE LEVEL:
0 -Not required
1 -Confidential
2 -Secret
3 -Top Secret
4 -Sensitive Compartmented Information
5 -Q Clearance Sensitive
7 -L
8 -Other (Specify clearance level in comment block or in an attached document.) (If in attachment, enter “7” in Extra Coverage block B.)

Note:

If the situation involves multiple clearance/access levels, the highest level being requested for the individual should be chosen from the drop-down menu.

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Nature of Action (Optional field)

Standard Form 85, 85P and 86
If the individual being investigated is a Federal employee or applicant, enter the same three-digit code used on the SF 52 or SF 50, to show the Nature of Action taken or to be taken for the position requiring the investigation. If the individual being investigated is a contractor, enter CON or if military, enter MIL. There are specific document requirements for different categories of individuals (Federal employees, contractors, military), although this field is optional it is important to use applicable codes when possible. If the individual is being reinvestigated, leave this block blank.

For reinvestigations or adding access to a current position when no personnel actions have been taken, leave both the Nature of Action and Date of Action fields blank.

For investigations required as a result of re-designating a position in accordance with 5 CFR, part 1400, enter RDZ in the Nature of Action field and leave the Date of Action field blank.

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Date of Action (Optional field)

Standard Form 85, 85P and 86
Enter the effective date of the action requiring the investigation. If the action has not been taken, leave the block blank.

For reinvestigations or adding access to a current position when no personnel actions have been taken, leave both the Nature of Action and Date of Action fields blank.

For investigations required as a result of re-designating a position in accordance with 5 CFR, part 1400, enter RDZ in the Nature of Action field and leave the Date of Action field blank.

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Geographic Location (Optional field)

Standard Form 85, 85P and 86
Enter the nine-digit Worldwide Geographic Location Code, showing the actual location or duty station for the position. If unknown, leave the block blank.

The Location Code is an OPM Central Personnel Data File (CPDF) requirement that must be entered on the SF 52 or SF 50 for certain personnel actions. This code can be located in the General Services Administration (GSA) Publication dated April 1987, or on the GSA website.

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Position Code (Optional field)

Standard Form 85P and 86
Choose the appropriate code letter from the list below. If none applies, leave the block blank. Contact NBIB at 724-794-5612 for information about additional codes available by special agreement with NBIB.

Position Code:
A -Congressional Staff
B -Investigator
C -Astronaut
E -White House
F -SES/GS-15 (or equivalent)
G -Special or Confidential Assistant (GS-13 and above)
H -Child Care Provider (For child care investigations only)

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Position Title (Required field)

Standard Form 85, 85P and 86
Enter the title of the position for which the investigation is requested. If the person being investigated is a contractor employee, enter either the person's position with the contractor company, or CONTRACTOR.

Submitting Office Number (SON) (Required field)

Standard Form 85, 85P and 86
Enter the four-character SON; if the Security Office is the Submitting Office, enter the SOI. To obtain an SON, complete the PIPS 12 form  and forward it to NBIB as instructed on the form.

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Location of Official Personnel Folder (Required field)

Standard Form 85P and 86
Fill out the address information if selecting “Other” from the dropdown menu. There are four options, select only one:

None: If individual has never been a Federal employee or is a contractor
NPRC: If the OPF is at the National Personnel Records Center (former Federal employee with break in service)
At SON: If the OPF is at the SON (block J)
Other: If the OPF is at some other location, provide agency name and complete address

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Security Office Identifier (SOI) (Required field)

Standard Form 85, 85P and 86
Enter the four-character SOI. Submitting Offices should contact the Security Office for the correct SOI.

To obtain an SOI, complete the PIPS 11 form  and forward it to NBIB as instructed on the form.

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Location of Security Folder (Required field)

Standard Form 85P and 86
Fill out the address information if selecting “Other” from the dropdown menu. There are four options, select only one:

None: If there is no security file at the agency
At SOI: If the security file is at the SOI address and contains pertinent information on the individual that should be reviewed by an investigator
NPI: If the security file is at the SOI address and contains no pertinent information
Other: If the security file is at a location other than the SOI address and the Federal security file should be reviewed by an investigator, check "other". Report the complete address in the space provided for “other address”.

Note:

This field should not be used to request reviews of security files, Federal or otherwise, maintained by agencies other than the SOI.

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IPAC-ALC Number (Required field)

Standard Form 85, 85P and 86

The Intra-Governmental Payment and Collection (IPAC) Agency Location Code (ALC) is assigned to your agency by the U.S. Department of Treasury. The IPAC System provides a standardized interagency fund transfer mechanism for Federal Program Agencies (FPAs). IPAC facilitates the intra-governmental transfer of funds, with descriptive data from one FPA to another.

This code is required for all investigation requests. The code IPAC is also commonly referred to as the ALC.  For NBIB customers that will not make payments to NBIB within the IPAC system a NBIB designated agency code will be provided for use within this field.

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Treasury Account Symbol (Required field)

Standard Form 85, 85P and 86
The TAS is mandatory for some agencies in e-QIP (since October 1, 2014). If your agency needs additional information or assistance concerning this code, please contact NBIB Billing oversight at 724-794-5612 ext. 4490 or BillingOversightTeam@nbib.gov.

Beginning January 1, 2014, Treasury required that the TAS only be provided in the component format. The Component TAS is a financial code, assigned by the Department of the Treasury, comprised of many separate, component pieces/ sub-fields* totaling 27 alphanumeric characters; however, not all sub-fields apply to each fund account. Among other things, the financial code identifies the agency, the period of availability of funds, and a specific fund account.

TAS Sub-Fields:
SP – Sub-level Prefix Code
ATA – Allocation Transfer Agency Identifier
AID – Agency Identifier
BPOA – Beginning Period of Availability
EPOA – Ending Period of Availability
A – Availability Type Code
Main – Main Account Code
Sub – Sub Account Code

Below are examples of three different types of fund accounts with the most common use of the associated sub-fields.

  1. TAS fund type 1: "1-Year" Expiring Fund Account (will change annually)
    SPATAAIDBPOAEPOAAMainSubFormat
    # # # 2 0 1 8 2 0 1 8 # # # # # # # C

    (This example is for illustration only. This is not a real TAS code.)

  2. TAS fund type 2: "Multi-year" Fund Account (may change annually)
    SPATAAIDBPOAEPOAAMainSubFormat
    # # # 2 0 1 8 2 0 1 9 # # # # # # # C

    (This example is for illustration only. This is not a real TAS code.)

  3. TAS fund type 3: "No-year" Revolving Fund Account (likely will not change annually - funds do not expire)
    SPATAAIDBPOAEPOAAMainSubFormat
    # # # X # # # # # # # C

    (This example is for illustration only. This is not a real TAS code.)

For more information on the Standard Component Format of the TAS please reference the Financial Management Service (FMS) webpage. For helpful hints with understanding your TAS also check out the AUB help screens within e-QIP.

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Obligating Document Number (ODN) (Optional field)

Standard Form 85, 85P and 86
If your agency needs additional information or assistance with the ODN, please contact NBIB Billing oversight at 724-794-5612 ext. 4490 or BillingOversightTeam@nbib.gov.

This is the document number of the purchase order or other obligating documents prepared by the requesting agency. It is usually a 17-digit alphanumeric code. This number is usually assigned by the agency’s contracting office. It may change annually, or more frequently, depending on how much an agency obligates for investigations. Once the obligated money runs out, a new obligating document or modification is needed.

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Business Event Type Code (BETC) (Optional field)

Standard Form 85, 85P and 86
If your agency needs additional information or assistance with the BETC, please contact NBIB Billing oversight at 724-794-5612 ext. 4490 or BillingOversightTeam@nbib.gov.

This can be up to an eight-digit alphanumeric code that indicates the type of activity being reported (payments, collections, etc). Some agencies are using DISB if receiving services and COLL if performing services. BETC determines the transaction effect on the Treasury Account Symbol’s Fund Balance with Treasury. BETC replaces transaction codes and subclasses, but at a more detailed level.

Accounting Data and/or Agency Case Number (Optional field)

Standard Form 85, 85P and 86

The accounting data field on the Agency Use Block (AUB) is an optional field (25 character limit) that can be populated on the standard form. This block can be used by the requesting agency to note any information that the agency needs for its own internal processes, such as an internal case number or any other specific agency identifier.  This field will appear on your monthly invoice and can be useful for internal invoice reconciliation. 

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Investigative Requirement (Required field)

Standard Form 86
There are two options, select only one:

Initial: Select if the investigation request is an initial investigation.
Reinvestigation: Select if the investigation request is a reinvestigation.

Note:

The selection of the "initial" or "reinvestigation" check box must align with the type of investigation requested. Do not request an initial investigation type (i.e. Tier 3) and then select the reinvestigation check box. This will delay the scheduling of your investigation.

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Requesting Official (Required field)

Standard Form 85, 85P and 86

Enter the name and title of the official requesting the investigation; enter the commercial telephone number, including area code. A valid email address is highly recommended, but not required.  Remember to keep contact information current in AUB templates to avoid delays and discontinue of investigations.

The individual listed in this field may be contacted by NBIB’s scheduling team, field investigators, billing department, and/or case review team to answer questions about the investigation request.  If your agency has provided a group email address on the PIPS Form 11 or PIPS Form 12, the scheduling team will make contact to this address before reaching out to the requesting official.

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Secondary Requesting Official (Optional field)

Standard Form 86

Enter the name and title of the secondary official requesting the investigation; enter the commercial telephone number, including area code.  A valid email address is highly recommended, but not required.  Remember to keep contact information current in AUB templates to avoid delays and discontinue of investigations.

The individual listed in this field may be contacted by NBIB’s scheduling team, field investigators, billing department, and/or case review team to answer questions about the investigation request.  The secondary requesting official will be contacted if attempts failed for the group email address and/or primary requesting official.

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Processor (Optional field)

Standard Form 85, 85P
The Processor block reflects the individual who has initiated, reviewed, or approved the request within e-QIP. If not utilized, click the “Copy From Requesting Official” button.

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Agency Special Instructions for the Investigative Service Provider (Optional field)

Standard Form 85, 85P and 86
If the agency has any special handling instructions for the investigation being requested, they are to be completed in this section. (This is to be used in place of memos of instruction.)

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Application Affiliation (Required field)

Standard Form 86
Enter the affiliation of the position for which the investigation is being requested. There are four options. Select one from the drop-down menu:

FED CIV: Federal Civilian position
MIL: Military position
CON: Contractor position
Other: Positions not designated as Federal civilian, military, or contractor

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Deployment/PCS (Optional field)

Standard Form 86

Use this field if the individual being investigated will be deployed or assigned overseas during the processing of the individual’s background investigation. In addition, the NBIB recommends agencies reach out to the Catch’ em in CONUS team.

The purpose of the Catch’em in CONUS program is to complete an interview for a subject that is going to deploy or a subject that has been deployed but will be stateside on leave for a limited time and requires an interview. The NBIB makes every effort to interview the subject while he/she is stateside; however, we cannot guarantee anything.

Over the years, the NBIB has noticed that if we receive notification too far in advance, numerous events can affect our success in interviewing your employee.  These events include; change in availability, trip cancelled or postponed, change in R/R location or the CAF grants eligibility.  Please send availability information no more than 30-45 days from subject’s arrival in the States.

Please send the following information when submitting to FISCatcheminCONUS@NBIB.gov.

•        Subject’s Name

•        Case # or eQIP submission #

•        Start date and end date of subject's stateside availability

•        Stateside / Leave Location (full address)

•        Home Phone

•        Cell Phone

•        Subject’s Email Address

•        POC / FSO Name & Phone

•        Any additional pertinent information for contacting the subject

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Commercial and Government Entity (CAGE) (Optional field)

Standard Form 86
A CAGE code is a unique 5 character identifier for entities doing, or wishing to do business, with the Federal Government. The format and character position of the code may vary based on country. 

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Contracting Number (Optional field)

The Contracting Number is limited to 50 alphanumeric characters.

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