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Billing Rates

NBIB issues Federal Investigations Notices (FIN) to its customer agencies to inform the agencies of changes in the investigation process, to clarify policy, or to announce upcoming events.  The latest fiscal year pricing published in FIN 17-04 , is presented below.  For a complete listing of all FINs, please click here.

Investigations Billing Base Rates

(Effective October 1, 2017)

Case TypeCase Type CodeCase Service
StandardPriority
NAC National Agency Check 06 $154 Not Available
T1 Tier 1 63 $194 Not Available
T2S* Tier 2 (with a Subject Interview) 57 $1,550 $1,674
T2RS* Tier 2 Reinvestigation (with a Subject Interview) 58 $1,261 $1,362
T3 Tier 3 64 $433 Not Available
T3R Tier 3 Reinvestigation 65 $417 Not Available
T4 Tier 4 66 $4,218 $4,555
T4R Tier 4 Reinvestigation 67 $2,646 $2,858
T5 Tier 5 70 $5,596 $6,043
T5R Tier 5 Reinvestigation 71 $3,065 $3,310

*NBIB is now offering its customer agencies the opportunity to request T2S or T2RS investigation while declining the Enhanced Subject Interview (ESI) coverage in these investigations. Billing credits equivalent to the Triggered Enhanced Subject Interview (TESI) fee will be made on qualifying investigations and will be identified by billing event code EC. If after the initial request a TESI is subsequently added to the case, the EC billing credit will be reversed. For more information, please see section 5.2.3 in the INV 15.

Note: For case types T2S/T2RS, T4/T4R and T5/T5R, priority service (Case Service Code "A") is available at a higher base price, which will prioritize the processing of your request ahead of standard service cases.  All other case types are only available in standard service.

The investigations billing base rates are applied upon the receipt of the complete investigation request.  Additional and subsequent fees and adjustments may be applied.  Please refer to the tables below for more details on:

Case Type and Service Changes

Case type and service changes may be requested at any point prior to case closing by contacting NBIB's correction technicians. Please see section 2.0 of the INV 15 for upgrade and downgrade request instructions.

Case type or service changes that result in additional work (i.e. case and service upgrades) will receive a new case schedule date and be billed according to the effective date the upgrade request was received.  Case type and service changes that do not result in additional work (i.e. case and service downgrades) will be billed according to the effective date the initial request was received or the discontinue rate of the initial case type or service, whichever is greater.

Optional Extra Coverage Fees

(Effective October 1, 2017)

Extra CoverageAvailable Case TypesExtra Coverage CodeFee
Bar Association License Check (BAR)
Note: A $10 processing fee is charged per state search where the subject claims a license. An additional state processing fee may be added where applicable. For a current listing of state fees, please contact the Billing Oversight Team.
All Q $10
+ Varying State Fee for each search
Bureau of Vital Statistics (BVS) All L $24
National Credit Check (CRED)
Note: Note: Credit search provided on T1 investigations in accordance with the Federal Investigative Standards. Under these conditions the extra coverage code 2 will be automatically added to the case and the fee will be applied.
NAC
T1
2 $11
State Criminal History Repository (SCHR)
Note: For positions involving child care, a $5 processing fee per search will be charged. Also, for each SCHR, an additional user fee (determined and charged by each state) will be applied. Some states may charge for each name search conducted. For a current listing of state fees, please contact the Billing Oversight Team.
All

8
(SF-85)

$5
+ Varying State Fee for each search

Position Code H (SF-85P & SF-86)

The optional extra coverage listed above can be requested by including the appropriate code in the "Extra Coverage" field of the Agency Use Block (AUB) of the Standard Forms.  The table above defines the extra coverage available, the case types that would allow each particular extra coverage to be requested, the appropriate codes to use in the AUB and the fees that will be applied to your bill.  If the case type is not listed above in the "Available Case Types" column, then the coverage above is included in the basic case coverage, unless specified otherwise.

The extra coverage outlined above is only what is available at an added cost to the customer, above the basic investigative rate.  For additional extra coverage available at no charge, please refer to the INV 15, Requesting NBIB Personnel Investigations.  The INV 15 is intended to assist federal agencies in requesting background investigations.  It provides information to familiarize agency human resource and security officials with NBIB investigations and the products and services we offer.

Required Expanded Coverage Fees

(Effective October 1, 2017)

Expanded Coverage and CriteriaFee
FBI Name Search for Spouse and/or Cohabitant (SFPN/SFBN) for NAC
Expansion Criteria: For NAC (case type 06) investigations submitted by an OPM-authorized delegated agency in support of a higher level background using a SF-86 and having Access Levels 3 through 5, a name-based search of FBI Criminal Files (SFPN) and FBI Investigative Files (SFBN) for subject spouse and/or cohabitant will be automatically scheduled. Fees apply to each search conducted.
$25
(fee per search;
SFPN = $2;
SFBN = $23)
International Coverage
Expansion Criteria: International coverage is defined as any casework conducted outside of the United States and its territories. All case types including the RSI (See Section 3) are subject to an International Coverage fee.
$950
(flat fee per case)
Triggered Enhanced Subject Interview (TESI) for Tier 3 and Tier 3R
Expansion Criteria: Applied to each case when a TESI is added to a Tier 3 or Tier 3R investigation. The TESI must be completed for charges to apply.
$1,014
(flat fee per case)

The required expanded coverage is added to the customer's bill according to the expansion criteria and is not optional.  The table above defines the expanded coverage and the specific criteria that generate assessment of the additional fee.

Investigations Discontinued Billing Rates

(Effective September 1, 2018)

This updated Discontinued Billing Policy supersedes all previously published billing policies related to discontinued billing and will be applied to all cases initially1 discontinued September 1, 2018 or later, regardless of when the case was originally ordered. The updated policy will allow for reimbursement throughout the duration of work on ordered investigations, up until the point of case closing. The table below represents the percentage reduction from the base rate for discontinued cases by Case Type and Investigative Phase. The following is a brief definition of each Investigative Phase:

  • Scheduled - All initial casework is scheduled, but fieldwork has yet to be initiated
  • In the Field - Fieldwork has been initiated, but is not complete and quality review has yet to be initiated
  • In Review - Fieldwork is complete and quality review has been initiated, but the case is not complete

The reimbursement, which will be made following a customer agency request to discontinue work on a specific case, will be calculated by multiplying the appropriate percentage below with the base rate and rounding to the nearest whole dollar (see examples). The reimbursement will be shown on customer invoices as an “AC” bill event. NBIB will make reimbursement to the funding source originally used for the discontinued case.

Recommendation: Depending on the type of funding used for background investigation orders, the reimbursement may not be available for re-execution due to the expiration of the original funding source. Agencies should periodically review open orders to determine whether investigative work is still needed and consult with their financial offices regarding how best to fund their initial background investigation orders.

1Reopened cases discontinued prior to September 1, 2018 are not eligible.

Investigations Discontinued Billing Reimbursement Percentages

Case TypeInvestigative Phase
ScheduledIn the FieldIn Review
NAC & T1 50%[1] 20%
T2 & T2R 75% 30% 15%
T2S & T2RS[2] 90% 40% 10%
T3 & T3R 75% 30% 15%
T4 & T4R 90% 40% 10%
T5 & T5R 90% 40% 10%

1NAC and T1 case types have minimal to no fieldwork

2T2S and T2RS case types that received a reimbursement for the removal of the Subject Interview will use the T2 & T2R percentages

Examples of Discontinued Reimbursement Amounts

ExampleBase RateInvestigative PhasePercentageAmount
FY2017 Tier 5 Priority Service $5,820 Scheduled 90% $5,238
FY 2018 Tier 3R Standard Service $417 In Review 15% $63
FY 2019 T1 Standard Service $198 In the Field 50% $99

Agencies may discontinue an investigation by contacting the FIPC Telephone Liaison:

FIPC Telephone Liaison Contact Information:
Phone: (724)-794-5228
Email:  CTRBoyersTelephoneLiaisons@nbib.gov

If a scheduled investigation is discontinued and subsequently the same level of investigation is reopened by the same agency within four (4) months from the discontinuation date, the rate charged for the reopened investigation will be adjusted ("RO" bill event) by the amount previously credited.  Use the FIPC Form 553 to request reopens of previously discontinued cases and to request Reimbursable Suitability/Security Investigations (RSI).  Please submit all reopen and RSI requests via the NP2 Portal.  Faxed, scanned, and/or mailed requests will no longer be accepted.

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Special Agreement Check (SAC) Billing Rates

(Effective October 1, 2017)

Basic Processing Fee (applies to all requests)
Additional charges listed below based on coverage requested
$13
CodeTypeFee
3 Continuous Evaluation Special Agreement Check (CE SAC)
Includes SAC item codes A, E, X, and also includes a Financial Crimes Enforcement Network (FNCN) for $10. 
Note: A signed interagency agreement is required to request the CE SAC product. Agencies can contact their NBIB Agency Liaison to obtain information regarding component coverage for the CE SAC and to establish the required agreement (See FIN 17-03).
$32
4 Military Discharge Check (MILD)
Effective April 3, 2018.
$3
8
(with B*)
State Criminal History Repository Check (SCHR)
Note: A $5 processing fee per search will be added to your bill (indicated by an "AD" bill event on the invoice). Also, for each SCHR, an additional user fee charged by each state will be applied (shows as an "AE" bill event on the invoice). Some states may charge for each name search conducted. For a current listing of state fees, please contact Billing Oversight.
*Must be ordered in addition to SAC code B. Fees for SAC code B will apply.
$5
+ Varying State Fee for each search
A Security/Suitability Investigations Index Check (SII) $5
B FBI Fingerprint Classification Check (FBIF/FBFN) $10
C FBI Investigations Files Check (FBIN) $23
D Defense Central Index of Investigations Check (DCII) $11
E National Credit Check (CRED) $11
F Selective Service Check (SESE) $4
G Military Personnel Records Check (MILR) $16
H Investigative Agencies Check (INVA) $8
I
(letter i)
Citizen and Immigration Services Check (IMM)
Note: If multiple searches are required, the fee will be charged per search.
$6
N Bureau of Vital Statistics Check (BVS) $24
R SAC National Agency Check (SAC NAC)
Includes SAC item codes A, B, C, D, and H.
Note: The SAC NAC is not the same product as a NAC (case type 06A) ordered on an SF-85, SF-85P, or SF-86. The SAC NAC cannot be used by an OPM-authorized delegated agency in support of a higher level background investigation.
$57
S Spouse/Cohabitant National Agency Check (NAC)
Includes SAC item codes A, B (at a reduced rate of $2), C, and D. 
Note: Additional coverage items may be applied at an additional charge based on the individual background.
$41
U Periodicals Check (PERI) $11.50
X National Crime Information Center/Interstate Identification Index Check (NCIC/III) $6

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Reimbursable Suitability/Security Investigation (RSI) Billing Rates

(Effective October 1, 2017)

Basic Processing Fee (applies to all requests)
Additional charges listed below based on coverage requested
Standard
$73
Priority
$85
CodeTypeStandardPriority
0
(zero)
Basic Record Check with No Known Issues $170 $199
Bulk Record Check
Note: When possible, a "bulk" record check (RSI Code 1) will be conducted at a reduced fee (as reflected).
$30 $35
2 Record Search for Known Issues $294 $344
4 Personal Source for Coverage (No Known Issues) $469 $549
5 Personal Source to Address Known Issues
$559 $654
6 Subject Contact
$241 $282
7 Enhanced Subject Interview (ESI) $1,014 $1,186
Enhanced Subject Interview (ESI) - Unable to Contact
Note: When an ESI is requested, if the investigator was unable to conduct (UC) the ESI after several attempts with the subject and agency, a reduced fee is charged (as reflected). RSI Code 9 will be used in these situations. This can be avoided by providing accurate subject location information in the RSI request.
$254 $297
8
(with B*)
State Criminal History Repository Check (SCHR)
Note: A $5 processing fee per search will be added to your bill (indicated by an "AD" bill event on the invoice). Also, for each SCHR, an additional user fee charged by each state will be applied (shows as an "AE" bill event on the invoice). Some states may charge for each name search conducted. For a current listing of state fees, please contact Billing Oversight.
*Must be ordered in addition to SAC code B. Fees for SAC code B will apply.
$5
+ Varying State Fee for each search
N/A
A Security/Suitability Investigations Index Check (SII) $5 N/A
B FBI Fingerprint Classification Check (FBIF/FBFN)
$10 N/A
C FBI Investigations Files Check (FBIN)
$23 N/A
D Defense Central Index of Investigations Check (DCII)
$11 N/A
E National Credit Check (CRED)
$11 N/A
F Selective Service Check (SESE)
$4 N/A
G Military Personnel Records Check (MILR)
$16 N/A
H Investigative Agencies Check (INVA)
$8 N/A
I
(letter i)
Citizen and Immigration Services Check (IMM)
Note: If multiple searches are required, the fee will be charged per search.
$6 N/A
J State Department Passport Office Check (STPA) $6 N/A
L

Military Discharge Check (MILD)
Effective April 3, 2018.

$3 N/A
N Bureau of Vital Statistics Check (BVS)
$24 N/A
Q

Bar Association License Check (BAR)

Note: A $10 processing fee is charged per state search where the subject claims a license. An additional state processing fee may be added where applicable. For a current listing of state fees, please contact the Billing Oversight Team.

$10
+ Varying State Fee for each search
N/A
S Spouse/Cohabitant National Agency Check (NAC)
Includes SAC item codes A, B (at a reduced rate of $2), C, and D. 
Note: Additional coverage items may be applied at an additional charge based on the individual background.
$41 N/A
T Interpol Search $21 N/A
U Periodicals Check (PERI) $11.50 N/A
V Financial Crimes Enforcement Network Check (FNCN) $10 N/A
X National Crime Information Center/Interstate Identification Index Check (NCIC/III)
$6 N/A

N/A=Not Available

RSIs are conducted, by request of the adjudicating agency, when additional work is needed that falls outside the scope or coverage requirements of an investigative product. To initiate an RSI, an authorized contact from the agency's security office must submit the request to NBIB in accordance with NBIB's Reopen and RSI instructions which can be found on the Reopen and RSI webpage.

Priority service can be requested at an additional charge above the standard service, which will prioritize the processing of your request ahead of the standard service RSI cases. 

Records and personal sources (RSI codes 0 through 6) can be defined as employment, education, financial, residential, law enforcement, or public records coverage depending on the check requested.

In some situations, a NAC item cannot be conducted to obtain the requested record. Depending on the location of the information and the repository's electronic capabilities, the price of these items can range from the listed NAC item price up to the fieldwork item price. NBIB will strive to obtain the item electronically at a lower cost to the agency when possible. 

The International Coverage fee will be applied on any RSI where casework is conducted outside of the United States and its territories. Please refer to Required Expanded Coverage Fees for the current fee amount.

Many of the National Agency Check (NAC) items available for the RSI are also available in the SAC product. When only NAC items are needed, the SAC may be a more cost effective option.

If a code is not listed for a needed item, please contact your NBIB Agency Liaison.

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