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Balancing Personal Privacy and Transparency

Requesting and Amending My Records

How Can I Get a Copy of Background Investigation Records NBIB May Have On Me?

To request a copy of your own background investigation you should submit a request to the NBIB FOI/PA office. You may use the INV100 Freedom of Information, Privacy Act Record Request Form [196.45 KB] or submit a handwritten request.

The INV100 is specific to NBIB. Although use of this form is not mandatory, we encourage you to utilize it when making a request. Providing all the information requested on the INV100 will help your request be completed in a timely manner and not be returned for additional information.

Alternatively, if you wish to submit a written request, your request must include the following information:

  • Full name
  • Date of birth
  • Place of birth
  • Full Social Security Number
  • Mailing address and email address if you'd like your material returned electronically
  • Any available information regarding the type of record involved
  • An original notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:  I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
  • Photocopies of two different identity source documents

Note: Whether you use the INV100 or you submit a written request, you are required to also provide photocopies of two different identity source documents. Please refer to the Acceptable Identity Source Documents section.

Requests can be sent to the NBIB FOI/PA office via the methods listed below:

Mail to:

National Background Investigations Bureau
ATTN: FOI/PA office
PO Box 618
1137 Branchton Road
Boyers, PA 16018-0618

OR

E-mail:

FOIPARequests@nbib.gov

E-mail Advisement: You may submit your request and identity source documents as scanned attachments to an email.  However, you should ensure that the security of your email system is adequate for transmitting sensitive information before choosing to transmit your request which contains your personally identifiable information (full name, social security number, date of birth, etc.).

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Acceptable Identity Source Documents

Privacy Act Requesters are required to provide photocopies of two forms of identity source documents (ID). All identity source documents provided by a requester must be the individual’s own, and ID must be current (not expired nor cancelled). The two identity source documents must bear the same name.

Approved Identity Source Documents – These documents are provided for official government use only.

  • U.S. Social Security Card issued by the Social Security Administration
  • U.S. Passport or a U.S. Passport Card
  • Driver's license or an ID card issued by a state or possession of the United States provided it contains a photograph (Student ID Cards are not acceptable)
  • U.S. Military ID card or CAC card
  • U.S. Military dependent's ID card
  • PIV Card
  • Copy of a birth certificate issued by a state, county, municipal authority, possession, or outlying possession of the United States bearing an official seal
  • Certification of Birth Abroad or Certification of Report of Birth issued by the Department of State (Form FS-545 or Form DS-1350)
  • Voter registration card from the U.S.
  • Permanent Resident Card or an Alien Registration Receipt Card (Form I-551)
  • Certificate of U.S. Citizenship (Form N-560 or N-561)
  • Certificate of Naturalization (Form N-550 or N-570)
  • Employment authorization document issued by the Department of Homeland Security (such as: Form I-688A, Form I-688B or Form I-766)
  • U.S. Citizen ID Card (Form I-197)
  • Employment Authorization Card (Form I-688A)

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Access by the Representative of the Subject

An attorney or other persons acting on behalf of an individual must provide written authorization from that individual for the representative to act on the individual’s behalf. 

  • The written authorization must include an original notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
  • The individual must include in the written authorization the name and mailing address of the third party to whom he/she is permitting us to release his/her record.

The individual must also provide:

  • Full name
  • Date of birth
  • Place of birth
  • Full Social Security Number
  • Mailing address and email address if you'd like your material returned electronically
  • Any available information regarding the type of record involved
  • Photocopies of two different identity source documents

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Amendment of Records

According to 5 CFR 297, Subpart C, individuals may request, in writing, the amendment of their record(s) maintained in our System of Records. In order for NBIB to process such a request, the individual is required to submit a written request. Your request may be submitted using the INV100 Freedom of Information, Privacy Act Record Request Form [196.45 KB]. Alternatively, if you wish to submit a written request, your request must include the following information:

  • Full name
  • Date and place of birth
  • Full Social Security Number
  • The precise identification of the records to be amended
  • The identification of the specific material to be deleted, added, or changed
  • A statement of the reasons for the request, including all available material substantiating the request
  • Mailing address and email address to which correspondence should be sent
  • An original notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
  • Photocopies of two different identity source documents

Note: Whether you use the INV100 or you submit a written request for amendment, you are required to also provide photocopies of two different identity source documents.  Please refer to the Acceptable Identity Source Documents section.

If an individual's representative submits an amendment request on behalf of the subject, written authorization from the individual who is the subject of the record must also be submitted to NBIB. The written authorization must include the name and address of the representative. It should also state the subject's permission for the representative to request amendment of the subject's record on behalf of the subject, and, indicate that NBIB is authorized to correspond with and release a copy of the revised report to the representative. The written authorization must also include an original notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:  I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).

The burden of proof demonstrating the appropriateness of the requested amendment rests with the requester. The requester must provide relevant and convincing evidence in support of the request.

The amendment procedures are not intended to allow a challenge to material that records an event that actually occurred nor are they designed to permit a collateral attack upon that which has been or could have been the subject of a judicial, quasi-judicial, or administrative proceeding. The amendment procedures are also not designed to change opinions in records pertaining to the individual.

The amendment procedures do apply to situations when an occurrence that is documented was challenged through an established judicial, quasi-judicial, or administrative procedure and found to be inaccurately described; when the document is not identical to the individual's copy; or when the document is not created in accordance with the applicable record keeping requirements.

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